School management for clock-hour schools
Every clock hour, every student, every dollar — in one place.
Caesar runs the office side of a massage, esthetics or cosmetology school: clock hours, enrollment, cohorts, documents, tuition and messages — with your school's name on all of it.
14-day trial, no card required · monthly terms, no lock-in
412 h of 500 clock hours
- Hours remaining88.0 h
- Pace2.0 h ahead
- Finish on scheduleYes
Sample student record from the Caesar demo school
The real portal, not a mock-up
Every screen below is the live Caesar portal running a demo school with fictional students.
A staff dashboard for the day
Who is clocked in, late or absent — without anybody totalling anything. Plus tasks, conduct notes, make-up hours and cohort email blasts.
Clock hours, counted by the tap
Students tap an NFC card at the door kiosk and staff see the hour as it happens. Staff can always enter or correct hours. The kiosk is an add-on.
Hours remaining, on a screen
Hours completed and remaining, by subject, with a projected graduation date. Students see it on their phone — one login, no app.
Three roles, three doors: students see their own record, instructors see their cohort, owners see the whole school.
Three things every hands‑on school still runs on
Caesar replaces all three: the record, the arithmetic and the filing.
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A sign-in sheet by the door
The hour is already in the portal
Students clock in at a door kiosk. Nobody totals hours by hand at the end of the week.
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A spreadsheet nobody quite trusts
Arithmetic on a screen
Hours remaining and balances are calculated, not counted in somebody's head.
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A filing cabinet of student documents
Nothing goes missing
Each document shows required, submitted or outstanding — so you don't find out at an inspection.
Also in the core system: programs, cohorts and a class calendar students can read, time-off requests an instructor approves, grades and transcripts, class chat and direct messages, training videos and the course library.
Built and run live at Preserva Institute in Lake Wales, Florida — a working school, not a mock-up.
Typical school software vs Caesar
| What differs | Typical school software | Caesar |
|---|---|---|
| How the price is set | Grows with headcount — more students, higher bill. | One flat monthly price, unlimited students. |
| Contract length | A year or more; eighteen months is not unusual. | Monthly terms, thirty days' notice. |
| What the plan includes | Compliance or reporting held back for a higher tier. | Every core feature, one plan, no tier above it. |
| Setup cost | Often not disclosed until a sales call. | Quoted up front, before you sign. |
| The invoice | Per-student charges and add-ons beyond the headline price. | No hidden fees. No per-student charges. |
Make it yours
Set up around the school you run, mostly by configuration during onboarding. Anything new is scoped and quoted before work starts.
Your name, on every screen
Students sign in and see your school, not Caesar.
Each role sees its own sections
Owners choose which menu sections students and staff see.
Permissions set per person
Staff access is configured person by person, not by a blanket role.
Messaging that follows your policy
Who can message whom, and how, matches how your school already works.
Your programs and your calendar
Programs, schedules and admin form categories built to match yours.
Custom work, when you need it
A custom feature can be built and quoted per scope — before any of it starts.
Switching takes weeks, not quarters
Book a demo
Half an hour. We load your programs and a sample roster into a demo school.
We set it up
Branding, configuration, your roster imported (up to 100 students) and two live staff training sessions.
You go live
Coming off another system, we bring across grades and clock hours and reconcile the totals with you first.
You stay because it works
Email support, monthly terms, and your data exports. No eighteen-month contract.
One flat price. Every student.
Not per student, not per module, not a tier to grow into. A school of 40 pays what a school of 400 pays.
Caesar
From $450/month
The whole core system, for the whole school. No hidden fees. No per-student charges.
- Unlimited students — no per-student fees
- Student portal, staff dashboard and owner view
- Clock hours, enrollment, cohorts, documents
- Tuition and payment tracking
- Email support
- Your data, exportable at any time
Monthly terms, thirty days' notice, no lock-in. 14-day trial, no card required.
Questions owners actually ask
Still deciding? Email [email protected].
How is the price calculated?
It isn't. From $450 a month covers unlimited students and the core system. Only add-ons and setup are priced separately.
Are there hidden fees?
No. Nothing is charged per student and there is no upgrade tier. Setup is quoted before you sign; add-ons are priced openly and never required.
Am I locked into a contract?
No. Billing is monthly with thirty days' notice, and your data is yours to export whenever you want it.
Can we try it first?
Yes — a 14-day trial with no card required. Or book a demo and we will load your own programs into a demo school before you decide.
We are on another system. What happens to our history?
We bring across historical grades and clock hours and reconcile the totals with you before you go live. Migration is quoted per school.
Does the portal carry our school's name?
Yes. Students log in and see your school, not Caesar. Running it on your own domain is available as an add-on.
How do students clock hours?
With the door kiosk (an add-on): a student taps an NFC card and staff see the hour in real time. Staff can always enter hours in the portal. Nothing to install.
See it with your own programs in it
Half an hour, your programs, a demo school, no slide deck.
Book a demo